Moderator's Note: Your Parent Advisory is losing several board members due to graduation. We are in desperate need of more parent involvement in order to function. Following are the descriptions of each position. We are losing our president, vice president, treasurer, newsletter person, and email list moderator (person sending out THIS email amongst others). Please attend the meeting today, Thursday, March 7th at noon. We meet in the VVHS Main Office Conference Room. Our secretary brought delicious cinnamon rolls last month. Thanks Tammy Schaap!!!
VVHS Parent Advisory Board Position Descriptions (as of February 2013)
President:
· Speak at Curriculum Night about joining the parent advisory
· Set the agendas for monthly meetings
· Preside over monthly meetings
· Provide information for parent newsletter (3-4 times per school year)
· Help with various activities when needed
· Organize fundraising activities if needed (purchase combination locks to sell during registration; also have membership signups available; have a booth at homecoming if needed; get people to volunteer for coat & purse check/water sales at Homecoming and Prom)
· Second check signer (we require two signers per check)
Vice President
· Fill in to preside over monthly meetings if president is not available
· Help with various activities when needed
· Help with fundraising (which is minimal)
· May sign checks (we require two signers per check)
Secretary
· Takes minutes at monthly meetings and types them up for following month
· May maintain lists of parents wishing to volunteer
· Helps with various activities when needed
Treasurer
· Types up budget after discussion by board members
· Writes checks for those needing to be reimbursed
· Keeps a checkbook register and balances the checkbook
· Produces financial statements at end-of-year for school records
· Brings updated budget to monthly meetings
· Helps with various activities when needed
Staff Appreciation
· Presents ideas for staff appreciation
· Shops and prepares food with others for appreciation activities
· Purchases items to be put together for teachers' boxes as needed
· Helps with various activities when needed
Email List Moderator
· Formats daily announcements (as provided by the VVHS Activities director) and sends them out to the Yahoo! Group Parent List (which currently has 422 subscribers). Must have basic computer skills
· Puts out announcements for the administration, VVHS Clubs, Athletics, and Activities when requested or when we have knowledge of an event (state championships, etc.)
· We do not push political agendas; nor do we promote individual businesses other than via "thank yous" to businesses who contribute goods or services to the school
Newsletter
· Gather articles from the principal, staff members, and Parent Advisory Board
· Type up the newsletter 3-4 times during the school year
· Send to school to be printed and arrange to have posted via the school web site
Top 10 Dinner Chair, Academic Letter Ceremony Chair, etc.
· Assignments vary depending on what board decides but are usually not labor consuming if you have at least a few volunteers working on each
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